Vendor Application

Vendor Details

Vending applications officially close February 29, 2020, but we will keep the form open as a waitlist.

To apply to vend, you will need to provide the following information:

  1. Your name and contact information
  2. Business name, if applicable
  3. Description and photos of the the products you wish to sell at Tiki Kon
  4. Your preferred vending options
  5. Consent to the Tiki Kon Exhibitor Agreement

If your application is approved, you will receive an email notification and an invoice for the appropriate vendor fees.

Please send all questions and comments to vendors@tikikon.com.

Vendor Information
This is your vendor name as it will appear in event listings on the website and mobile app. If you don't have a company or vendor name, you may use your real name instead.
Your mobile phone number is preferred, in case we need to reach you on the day of show. You phone number will not be shared publicly.
Provide the full URL to your primary website.
This text will be used in vendor listings the Tiki Kon website and mobile app. It should tell guests a little bit about you and what you are selling.  Maximum 200 words. You may return and complete this description later, after your application is approved.
Please upload a profile photo that we can use in website and mobile app listings. We use square photos for profiles. If you do not upload a square photo, it will be automaticaly cropped to fit. Minimum image size is 500x500 pixels. Maximum size is 2000x2000 pixels. You may return to provide this later after your application is approved.
Please provide a large Display Photo that we can use on your vendor page in the Tiki Kon website. Minimum size is 1140 wide by 400 high. Larger images will be shrunk/cropped to that size. You may return to provide this later after your application is approved.
How many vendor badges do you need, including yourself? Badges grant unlimited access to the exhibit hall during Tiki Kon weekend, but are not valid for admission to shows, symposiums or other ticket events. If you know who will be helping you, please provide first and last names for your additional team members below. You may provide this information later.
Product Information

Product Information

Changes to your product information may not be made after the application has been submitted. If you need to make a change, please contact our vendor coordinators at vendors@tikikon.com.

We may need to limit sales in these categories due to oversaturation. 
Please be thorough in your description. We curate the marketplace to prevent oversaturation and ensure a wide variety of products for our guests. If you do not list a product type here, no more than 5% of your inventory may be comprised of that type. Please see our Vendor Agreement for more information.
Please upload up to 6 product photos. If you don't have photos ready, you may save this form as a draft, and upload the photos later. However, your application won't be considered without at least one product photo. Minimum image size is 650x650 pixels. Maximum size is 3000x3000 pixels.
Vending Options
Please see our Options & Pricing page to compare the different vending options. If you have questions or concerns, please contact our vendor coordinator at vendors@tikikon.com.
POOLSIDE SUITE VENDING: These spots are extremely limited. If you are intersted in poolside vending, please complete the vendor application with your second choice option, then email us at vendors@tikikon.com to let us know you'd like a suite.
Amenities & Add-Ons
There is no additional charge for chairs.
Booth fees include 1 table. Additional tables are $15 each, or you may bring your own.
There is no charge for electricity, but availability is limited in the exhibit hall. We will do our best to provide it.

Vendor Lunches

Vendor lunches include a sandwich, regular potato chips, and a bottle of water. Yes, you could almost certainly get a better lunch somewhere else, but we'll deliver these to you at lunchtime, and you don't have to close your busy booth to get it. Sometimes a sandwich can be a lifesaver on a long day!

NOTE: If you need to change the number of lunches after your application has been submitted or approved, please contact us.
Tiki Kon Admission
Your vending fee includes 1 Standard Weekend Pass ($79 value). You may purchase additional passes for your crew at a discounted price and upgrade to Deluxe passes for an additional fee.
How many of the above Standard passes would you like to upgrade to Deluxe?
-79
If your application is approved, vending fees are due by March 30. You will receive payment options by email.

Hold Harmless Agreement

In consideration for being permitted to participate at the Tiki Kon annual event as a product vendor or exhibitor, you agree to indemnify, save and hold harmless Sandy Bottom Productions LLC, the Tiki Kon event organizers and principals, and the Doubletree Hotel and its holding company, from any and all claims which may occur to you or your property property from any cause whatsoever, or any and all claims from a person(s) purchasing or evaluating your goods or services.

 

Terms & Conditions

You agree to comply with all directions of Tiki Kon staff, including but not limited to compliance with load in/out times, observance of booth space limitations and fire codes, and removal of any products from the vending floor that are deemed offensive, disruptive, or are mis-represented in the vendor application. You agree to comply with any rules or operating procedures as Sandy Bottom Productions LLC or event staff may reasonably require for the orderly and timely setup, performance and dismantling of the vending area. You also agree to comply with hotel policies, local and state laws, and the Hold Harmless Agreement.

Tiki Kon and Sandy Bottom Productions LLC shall have full power in the interpretation and enforcement of all rules and regulations contained in the Vendor Kit and this agreement, and the power to make such reasonable amendments thereto and such further rules and regulations as it shall consider necessary for the proper conduct of the Tiki Kon annual event. 

PRODUCT TYPE LIMITATION

You agree to offer primarily only products listed in your vendor application. Product types not listed may not comprise more than 5% of your inventory. For example, a vendor of ceramic art may also have a couple of vintage shirts they want to sell. Unless they are listed in the application, no more than 5% of the vendor’s inventory may be vintage shirts. Final determination of such shall be made by the Vendor Coordinators, and you will be asked to remove any violating inventory from the sales floor on the day of show. This is done to avoid over-saturation of product types.

APPROVAL

Applications will be approved by a panel of event organizers based on relevance, to event themes, quality, uniqueness, presentation, and history with Tiki Kon. All decisions by event coordinators are subjective and final. We reserve the right to reject vendor applications and refund fees for any reason.

PAYMENT

Payment is due by March 30 using our online payment system. Upon approval you will be sent an invoice which may be paid online. Alternate payment methods are available by request. After the payment deadline, unpaid vending spaces will be offered to the next applicant on the waitlist.

CANCELLATION

You may request cancellation until midnight on May 5 to receive a full refund. After that, cancellations are subject to a 25% service fee. Vendor fees and registration are non-refundable after June 21. 

CONDUCT

You agree to not defame, bring into disrepute, or otherwise damage the name, goodwill, or property of Tiki Kon, Sandy Bottom Productions LLC, the DoubleTree hotel, any and all event guests, vendors, artists, or sponsors, and to handle any conflicts professionally and in private. You further agree to not bring complaints of plagiarism without actionable evidence and irrefutable proof of your copyright ownership and of violations against that copyright. You acknowledge that Tiki Kon is a neutral third party and neither trained in intellectual property law nor willing to make judgement calls on the validity of such claims unless they are irrefutable. You are expected to provide the highest levels customer service and integrity when dealing with the general public, other vendors, and event organizers.

VENDOR BADGES

You may request up to 6 vendor badges, which grant access to the exhibit hall only and are not valid as event admission. You and members of your crew must wear these badges at all times while on the sales floor, or when accessing the exhibit hall before or after official open hours.

EVENT ADMISSION

Each approved vendor application includes 1 complimentary Standard Weekend Pass. You may request additional, discounted weekend passes for crew members in your vendor application, or upgrade to Deluxe Weekend Pass(es). The cost of any additional passes or upgrades will be included when we invoice you for your vendor fees. Requests for additional passes or upgrades made after the vendor application is submitted will be fulfilled based on availability and at the vendor coordinators' discretion. If you wish to upgrade to Super Weekend Pass(es), you must purchase that admission level when registration opens to the general public on March 15, at 6:00 p.m. PT.  After purchase, TiKi Kon will refund the value of the complimentary standard passes.

LODGING

With the exception of Poolside Room Vending, you are responsible for your own transportation and lodging arrangements.



Hold Harmless Agreement and Terms & Conditions version 20.0